Creating and Modifying Budgets

Owned by Lamont Eddins
Last updated: Feb 22, 2023

Creating and modifying a budget is critical for a project. A specific budget will show the total cost of the combined projects. You can add multiple projects to one budget or spread projects over multiple budgets. Budgets are created by a user with Financial Manager or Financial Manager Administration Permission. 

You do not need to a budget associated with a project before you submit for approval. 


Budgets Example


Creating a Budget

Creating a budget requires three sections to be filled out. This information is saved under the Budgets Tab. After creating a budget, the selection appears when a project is being created.

⦿ How to Create a Budget
  1. Navigate to the Budgets Tab. 
  2. Click the +New Budget button to create a budget. 
  3. Enter a Budget Name. 
  4. Provide an open and close date for the budget.
  5. Enter the description related to the budget.
  6. Click the Create Budget button for the budget to appear in the Budgets Tab. 

Inactivating a Budget

Budgets cannot be deleted but instead the option to make budgets inactive. Once a budget has become inactive, it cannot be selected for future projects. An inactive budget that is associated with current and past projects will not be influenced. 

⦿ How to Inactivate a Budget
  1. Navigate the Budgets Tab to inactivate a budget. 
  2. Locate the budget that needs to be inactive. 
  3. Click the Make Inactive button to inactivate the budget. 
  4. Click the Confirm button and the budget becomes inactive. 

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