Negotiated Price Lists

Negotiated Price Lists allow you to establish prices with providers for materials, markup %, and fees so that you can mitigate the risk of unexpected rate changes. 

Contact your ServiceChannel representative to enable the Negotiated Price Lists. 

Screenshot showing the negotiated price list overview

Once the lists are in ServiceChannel, you and the providers can select items from the pre-negotiated list when filling in proposal or invoice information 

If providers modify the prices in the invoice, they are required to provide a reason for any price mismatches, and you will have visibility into these reasons and mismatches when viewing invoice details. 


Screenshot showing provider completing invoice with mismatches

Contact your ServiceChannel representative to allow your providers to enter mismatch reasons. 

Overview of Negotiated Price Lists Management 

  1. Reach out to your ServiceChannel representative to enable lists.

    Both you and your providers should enable the feature to be able to manage negotiated price lists.

  2. Discuss the price lists for materials in detail, including:
    1. Effective and expiration dates 
    2. Part # and name 
    3. Unit of measure 
    4. Markup %. 
  3. Download and fill in the template. 

    Screenshot showing the price lists template

  4. Upload it to ServiceChannel. 

    Screenshot showing the uploaded price list
  5. (Optional) Once the invoices have been created, search for invoices with mismatches using the filters on the Invoices List page. 

    Screenshot showing the agreed price filter

  6. (Optional) View these mismatches on the Invoice Details page. 

    Screenshot showing the price mismatch example

  7. (Optional) View data about invoices with rates mismatch in Analytics. 

    Screenshot showing the mismatch in premium analytics

Rate Cards VS Negotiated Price Lists 

Rate cards and price lists are designed to allow you to settle prices with specific providers for different charges, trades, and locations. They indicate if the amounts proposed or invoiced by your providers contradict the agreed upon prices. 

Screenshot showing invoice mismatches validated through price lists and rate card

It is important to understand how price lists and rate cards differ and what they have in common. 


Rate Card Negotiated Price List 
Difference

A Rate Card can determine: 

  • Standard labor rates; 
  • Labor rates that may change based on specific circumstances, for example, in case of emergency; 
  • The max. material markup stated in currency and percentage by which different costs of materials can be marked up; 
  • Subcontractor markup percentage by which the cost of labor and materials can be marked up when you work with subcontractors. 

    Screenshot showing the rate card

A Price List can specify: 

  • List of materials with names, details, and prices; 
  • The fixed markup percentage that can be added to each material’s price; 
  • The prices of rental fees and other charges. 
  • What items a provider selects submitting an invoice or a proposal. 


    Screenshot showing the price list
Common Once you have set up Rate Cards and/or Price Lists, you can be sure that ServiceChannel will catch and show you the discrepancies on the invoice regarding labor, materials, other charges, or markup %.

Both Rate Cards and Price Lists contain the material markup %. The validation will be performed depending on what you configured: Rate Card, Price Lists, or both

If you have set up both Rate Cards and Price Lists, remember that the material markup % will be validated only through the Price List value of markup %.  

 

⦿ How to Access the Negotiated Price Lists
  1. Open login.servicechannel.com 
  2. Navigate to Admin > Tools > Negotiated Price Lists. 

    Screenshot showing how to access the negotiated price list section
    The page containing price lists appears. 

    Screenshot showing current price lists appear