About Negotiated Price Lists

Negotiated Price Lists allow you to establish prices with clients for materials, markup %, and fees so that you will not have to check agreed rates and price lists each time you submit invoices or proposals.  

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Screenshot showing the material pre-negotiated list

Once the lists are in ServiceChannel, you and your clients can select items from the pre-negotiated list when filling in proposal or invoice information.  

If you modify the prices in the invoice, you may be required to provide a reason for price mismatches. 

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Screenshot showing the requirement to enter the mismatch reason

Managing Negotiated Price Lists Overview 

1. Discuss the price lists for materials in detail, including: 

   1. Effective and expiration dates 

   2. Part # and name 

   3. Unit of measure 

   4. Markup %

2. Ask the client to fill in the template and upload it. 

3. Select material and other items from the pre-negotiated list while completing invoices.

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4. Once you have submitted the invoices, you can search for invoices with mismatches using filters on the Invoices List page. 

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5. View the mismatches on the Invoice Details page.

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Rate Cards VS Negotiated Price Lists 

Rate cards and price lists are designed to allow you to settle prices with specific providers for different charges, trades, and locations. They indicate if the amounts proposed or invoiced contradict the agreed-upon prices. 

It is important to understand how Price Lists and Rate Cards differ and what they have in common.

	Rate Card	Negotiated Price List

	Rate Card	Negotiated Price List
Difference	A Rate Card can determine:  Standard labor rates;  Labor rates that may change based on specific circumstances, for example, in case of emergency;  The max. material markup stated in currency and percentage by which different costs of materials can be marked up;  Subcontractor markup percentage by which the cost of labor and materials can be marked up when you work with subcontractors.  Open	A Price List can specify:  List of materials with names, details, and prices;  The fixed markup percentage that can be added to each material’s price;  The prices of rental fees and other charges.  What items you select submitting an invoice or a proposal.    Open Screenshot showing the material pre-negotiated list
Common	Once you have set up Rate Cards and/or Price Lists, you can be sure that ServiceChannel will catch and show you the discrepancies on the invoice regarding labor, materials, other charges, or markup %.

Both Rate Cards and Price Lists contain the material markup %. The validation will be performed depending on what you configured: Rate Card, Price Lists, or both.  

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Screenshot showing the rate card

If you have set up both Rate Cards and Price Lists, remember that the material markup % will be validated only through the Price List value of markup %. 

For example, in the rate card, the specified max. material markup % can be up 20 on the condition that the material cost is up to $225.

At the same time, in the price list, the material price of The Electrical Wire is $1.5, and the allowed markup is 15%. 

During the validation process, if you enter a markup of more than 15%, ServiceChannel will indicate that the markup is higher than the agreed value of the negotiated price list.