Adding Parts to Your Catalog Manually

Owned by Anastasia Troichuk (Unlicensed)
Last updated: Aug 19, 2022

You can manually add parts to your catalog only after creating the inventory catalog itself. If there are no parts loaded to your catalog, you cannot manually add inventory parts by clicking Add Inventory Part. 

⦿ How to Add a Part to Your Catalog
  1. On the Parts Catalog page, click Add Inventory Part. The overlay for adding a part opens.
    Button for adding an inventory part to your catalog
  2. Fill out the required fields:
    1. Number
    2. Name
    3. Description
    4. Type
    5. Group
    6. Pricing
      1. Hover over the info icon to learn what price types you should specify: Price, Average, and Replacement Cost.
      2. Enter the required cost per unit to the right of each price type. 
      3. Select which cost should be displayed for this part in Inventory Manager.
      4. Select the unit of measurement to be used for this part. Note that the list contains only those units of measure that have been previously uploaded via the parts catalog template.
      5. Set the currency.
        Setting up the part pricing
  3. (Optional) Based on your company business needs, specify more information:
    • Part picture. The part picture you add here will also be visible to your in-house technicians who are using Inventory Manager in SC Provider.
    • Brand

    • Inactive product. Select this checkbox if the part is no longer inventoried. It could be a part that is no longer manufactured or has been replaced by another part. It will make the part invisible, meaning that providers won't be able to select this part and add it to work orders.

      Before you mark a part as Inactive Product, make sure there are no parts left on hand at your inventory locations.

    • Non-catalog part. Select this checkbox if the part can appear at a location but is not an item that your company keeps in inventory. Or, it's an inventory item you don't want to keep track of.

    • Asset usage. Pick an asset type for which the part should be used.
    • Supplier. Enter the name of a company that supplies you with the part.
    • Scan codes. Enter up to three codes (barcodes, QR codes, etc.), which will allow your technicians to scan codes on parts to quickly identify the required parts and associate them with work orders in SC Provider. You can add up to 3 scan codes for a single part. This number comes from the fact that a part may have the following scan codes: a scan code from the manufacturer, a scan code from the supplier, a scan code from your organization's internal inventory team.

      Overlay for adding a new part to the parts catalog
  4. When ready, hit Save. The part is added to your catalog.

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