Page Comparison

Should you need to change the decimal point (.) to decimal comma (,) on monetary amounts, contact your ServiceChannel representative. 

You can also submit a Standard Invoice through the Invoice Template. See Creating Invoices Using Templates for more information.

1. On the desired work order, click click Create Invoice.

2. Enter a

   unique 

   unique Invoice Number.
   
   

   Tip
   When creating invoices, you and your client can reuse invoice numbers associated with Rejected invoices.   Contact your ServiceChannel manager to enable the feature.

   
   

3. (Optional) Click the calendar icon to change the invoice date.

   Note
   The invoice date cannot be earlier than the work order completed date.

   
   

4. Click Click Confirm.

   Note
   To edit the invoice number or date, click the required field in the upper left corner of the the Invoice page page.

   
   

5. Select the correct remit-to address.

6. Enter a

   complete 

   complete Description

    for

    for the work done.
   

   Note
   Depending on your client's configuration, this description may be required.

   
   

7. Enter the amounts

   for 

   for Labor, Travel, Material, and Freight, where necessary.
   
   

   Info
   title VAT-Taxable Countries
   Should your client do business in a VAT-taxable country, you may see additional functionality that allows you to mark which line items should be taxable, or mark the entire charges group as non-taxable. Thus, when you enter the tax percentage, ServiceChannel automatically counts taxes only from taxable groups and

    Freight, if necessary.

   items.  Expand title Expand the section to read how non-taxable items work. Image Added For material charges that do not have a VAT tax, you can select the checkboxes next to theline items with these materials to mark their cost as Non-Taxable in the Material tab. Note that the tax amount will be counted from materials items you have not marked as Non-Taxable.  Image Added You also can mark the entire MaterialGroupsection as non-taxableon the Summary tab. Image Added  When the Material andTravel Groupsectionsare marked as non-taxable, the % tax amount will be counted only from the items entered in the Labor Group.   Image Added

   
   

8. Select a category from the the Other drop drop-down menu and enter the amount, if necessary.
9. Enter the the Tax, either the percentage or the monetary amount, if applicable.
   Image Removed
   Image Added
10. Click Click Send Invoice. The invoice is created, and the Invoices List appears.

Line Item Invoicing is also available through the invoice template. See Creating Invoices Using Templates for more information.

1. On the Work Orders List, find the desired work order, and click Create Invoice. The page for creating an invoice appears with the Create Invoice overlay opened.

2. In the overlay, enter a unique invoice number, change the invoice date if required, and click Confirm. The page for providing further invoice details is displayed.Image Removed

   Tip
   When creating invoices, you and your client can reuse invoice numbers associated with Rejected invoices.   Contact your ServiceChannel manager to enable the feature.

   Image Added

   Note
   You can change the invoice number and date in the top left corner of the page for creating an invoice. Keep in mind that the invoice date cannot be earlier than the completed date of the work order.

   
   

3. (Optional) Select another remit-to address under the column with your company info.
4. On the Summary tab, provide the following details:
   • Complete description of the performed work
   • Total amount of labor, travel, material, freight, and other charges if you see a text field by their name

5. Depending on your client’s requirements, itemize labor, material, travel, freight, or other charges. The costs you need to break down appear as links on the Summary tab. Navigate between the tabs below to check how to break down each type of costs.
   

   Rw ui tabs macro

   Rw tab title Labor Image Removed To break down labor charges: Navigate to the Labor tab. Before adding a line item to the invoice, you can view the check-in information for this work order. It includes:  Image Added Work Date  Check-In/Out Time  GPS / IVR Status.  The compliant check-in means that a technician checked in within the allowed radius that your client defined for their locations. If a check-in was non-compliant, then a technician was farther than the configured radius.  Note Compliant and non-compliant check-ins/outs allow you and your client to correctly pay for technicians' work and have visibility into the amount of time they spend on-site and out of the location when they check in.  Contact your ServiceChannel manager to enable the feature.  Number of Techs on Site  Time Spent on Site  Enter the following information on the employees who performed the job: Skill level Rate type for the job performed Number of employees of the selected skill level and rate type Employee’s rate per hour Hours spent to complete the work Note When you have the approved rates from the client, the Hourly Rate column will be populated automatically with the Agreed Rate mark. You can change the rate. If it is higher or lower, you will see the WarningImage Added icon and will be asked to enter the mismatch reason.   Image Added For more information, read Completing Client Rates Requirement.  Repeat the previous step to add another line item. Image Added Rw tab title Material Image Removed To itemize material charges: Go to Open the Material tab. Provide the following details on the material used to complete the work order: Part Name Tip When you use negotiated price lists with your client, you can select parts from the drop-down list. The price per item will be auto populated. If you change it to a higher or lower price, you will see the Warning Image Addedicon and may be prompted to enter the reason for the price mismatch. The negotiated price list specifies prices for material and other charges, and markup %.   Image Added We recommend using price lists to save time your and your clients’ time on invoice completion and price mismatch discussions.   Contact your ServiceChannel representative to enable price lists.  Description Part number Unit of measurementUnit price Measure  Note Should you need international units of measure, contact your ServiceChannel representative.   Unit price  Markup % Note The markup % can be verified if it matches the agreed rate from the negotiated price list or client rates. For more information, read Invoicing for Clients with Rates Mismatches Turned On. Image Added Quantity Repeat the previous step to add another line item. Image Added Rw tab title Other Image Removed To break down other charges: Switch to the Other tab. Provide the following details on the other charge: Comment describing the chargecharge  Type  Unit  Unit Price  Quantity Tip Type, Unit, Unit Price, and Quantity fields are available if you use negotiated price lists. They specify agreed prices for material, other charges, and markup % between you and your clients. You can select types of charges from the drop-down list, for example, permit fee or after-hours surcharge. The price per item will be auto populated.   If you change it to a higher or lower price, you will see the Warning Image Addedicon and may be prompted to enter the reason for the price mismatch.  Image Added We recommend using price lists to save your and your clients’ time on invoice completion and price mismatch discussions.   Contact your ServiceChannel representative to enable price lists.  Category from the Description drop-down list Charge amount To add another line item, click + Another Charge, and repeat the previous step. Note The Other tab appears on the page for creating an invoice only if your client requires you to itemize other costs and has configured necessary settings.

6. Switch to the Summary tab, and enter the tax amount or tax percentage under the invoice subtotal.

7. Image Added

   
   

8. Switch to the Summary tab, and enter the tax amount or tax percentage under the invoice subtotal.
   

   Info
   title VAT-Taxable Countries
   Should your client do business in a VAT-taxable country, you may see additional functionality that allows you to mark which line items should be taxable, or mark the entire charges group as non-taxable. Thus, when you enter the tax percentage, ServiceChannel automatically counts taxes only from taxable groups and items.  Expand title Expand the section to read how non-taxable items work. Image Added For material charges without a VAT tax, you can select the checkboxes next to theline items with these materials to mark their cost as Non-Taxable in the Material tab. Note that the tax amount will be counted from materials items you have not marked as Non-Taxable.  Image Added You also can mark the entire MaterialGroupsection as non-taxableon the Summary tab. Image Added  If the Material andTravel Groupsectionsare non-taxable, the % tax amount will be counted only from the items entered in the Labor Group.   Image Added

   
   

9. Review the provided charges, tax, and invoice total. If the invoice information is correct, click Send Invoice at the bottom of the page.
   

Your line item invoice is submitted to your client, and you get to the Invoices List.

1. In the middle of the invoice summary page, click the the Attachments tab tab. The list of current attachments appears.
2. Click Click Upload File. The The Upload Attachment overlay  overlay appears.
3. Click Click Browse a file and select the applicable file.
4. Enter a description of the attachment.
5. Click Click Upload. The attachment is added to the list.