Proposals specify labor, material, travel, freight, and other charges for a potential service. You can submit proposals to your clients to bid on work, increase the NTE, or change the scope of work for an existing work order. You can create and submit proposals in the Proposals and RFPs module in Provider Automation. You can create: After you submit a proposal, your client reviews it, if satisfied with your offer, approves the proposal. Creating a standalone proposal is useful when your client requires you to submit one to raise the NTE or to upgrade equipment or wiring. In Provider Automation, you do not need a request for proposal (RFP) from a client to create a standalone proposal. For proposals created in response to a client's request, see Creating a Proposal for an RFP. For proposals stemming from a work order, see Creating Proposals Linked to a Work Order. Click the desired location, select the appropriate trade from the drop-down list, and then click Next. The page with location details opens. Important Should you need to create a proposal due to an increased scope of work on an existing work order, stop and follow the steps for Creating a Proposal Linked to a Work Order. Enter a brief Project Name and Description. The Proposal Number populates automatically after you submit a proposal. If Auto-generated appears in the proposal number input field, you cannot enter your own proposal number. However, if the field is empty, you can provide your own number. Proceed through the remaining sections by filling out the fields highlighted in blue. Once you enter the info for a line item, click the blue arrow at the bottom of the screen to proceed to the next line item. Note that the proposal total and line item subtotals are calculated automatically, so you don’t have to enter them. Also, you can add additional rows for each line item as required. Installation labor. Enter the number of technicians, hours, and rates. To provide the total labor charge instead of itemizing numerous labor charges, use the Flat Fee Labor field. Review the information you’ve entered and select the I Confirm the Data on the Form is Correct checkbox. If the proposal contains sections where you have a zero (0.00) total charge, a second checkbox should be present. Select this checkbox to confirm that it is correct that the sections listed have a total charge of zero (0.00). Should you need to edit your proposal, click Change Proposal and make the required modifications. Note that proposals cannot be modified once submitted. After a few seconds, the proposal you’ve just submitted shows up on the Proposals list. Click View Proposal to check the proposal details. If a revised proposal needs to be submitted, it must be for the original proposal amount plus/minus the difference. If two proposals are approved, the NTE is updated to the grand total of the proposal that was approved last. The NTE amount is not updated to the total of both approved proposals. You can submit a proposal linked to work orders for issues such as fixing problems found while performing routine maintenance or to increase the scope of work for an existing work order. Review the work order info, and click Next. The page for creating a proposal opens. The work order Tracking Number and the WO Description automatically appear on the proposal form. The work order problem description is displayed both on the proposal form and on the proposals list. If the description is modified on the work order, it’s also updated on the proposal. After you submit the proposal, it is displayed on the Proposals list. Click View Proposal to check the proposal details or follow the WO# or PO# link to view the work order information. You can also create a proposal for an existing request for proposal (RFP) to bid on your client’s projects. You can start creating a proposal from an email notification about a new request for proposal (RFP). Once your client submits an RFP, you get notified about it via email. Click Create Proposal in the email to navigate to the RFPs list where you can create a proposal in response to the RFP. Read below for detailed instructions on how to do this. In the email about a new RFP, you can see the key details of the RFP and the location it was created for. Pay attention to the RFP due date by which you should submit your proposal — this date also appears in the email title. After you submit the proposal, it is displayed on the Proposals page. Click View Proposal to check the proposal details.
Creating a Standalone Proposal
To the right of the proposal form you may find instructions on how to fill it out. These guidelines are provided by your client to help you understand the requirements for expected proposal details. Follow these rules when completing the form to increase the likelihood that your proposal will be approved.
Once all sections are complete, the proposal breakdown appears. It shows the proposal line items, their subtotals, and the proposal grand total.
Creating a Proposal Linked to a Work Order
Creating a Proposal for an RFP
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