Managing Time in FTM Mobile
For companies that have FTM Time Tracking turned on, technicians can track their time spent on work orders, breaks and a variety of other user defined activities. If a technician forgets to add time spent at a meeting, they can add it, after the fact. Additionally, technicians can edit logged time to better reflect how their time was spent. In all, the Time Tracking feature adds additional functionality, accountability and accuracy to the management of technician’s time.
Work Order Time Tracking
After accepting a work order, you can log the time you have worked on the job, as well as your travel time to and from the job site.
The fastest way is to tap Log Time on the work order; should you forgot to do so, you may also manually enter your time.
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| title | ⦿ How to Log Travel Time: |
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- On the desired work order, tap Log Time.
- Select Travel. A running clock appears, which keeps running even when you quit the app.
- When you have arrived, tap Stop.
- The app will check your location to ensure you are onsite.
- You will see the logged time on the work order.
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| title | ⦿ How to Log Repair Time: |
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- On the desired work order, tap Log Time.
- Select Repair. The app will check your location to ensure you are onsite.
- (When onsite) A running clock appears, which keeps running even when you quit the app.
- (When not onsite) The app will prompt you that you should be closer to the location. Generally, this is within a 0.25 miles from the location, but your configuration may differ.
- When finished, tap Stop. The app will check your location to ensure you are onsite so you are able to continue.
- Select the appropriate status (waiting for quote, parts on order, incomplete, or completed).
- Add Description of Work to describe the work you did on the work order.
- Tap Next.
- The work order updates with the appropriate status.
- You will see the logged time on the work orde
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Tracking “Other” Types of Time in FTM Mobile
With FTM Mobile you can track a variety of, user defined, activities. The activities that you can track can be customized to suit the needs of your company. The example below displays several of the more popular activities tracked. If you are currently using FTM Mobile, your view may differ from the example provided.
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| title | ⦿ How to Track “Other” Activities in FTM Mobile: |
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- On the Work Order screen, tap Time Tracking.
- On the available list, Tap the time period that you want to enter time for. A running time clock will appear.
- When the period of time you are tracking ends, tap the end button to stop the clock.
- The activity that you have just tracked will appear under the Manage Time tab and can be adjust as needed.
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| title | ⦿ How to Track “Other” Activities in FTM Mobile: |
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- On the Work Order screen, tap Time Tracking.
- On the available list, Tap the time period that you want to enter time for. A running time clock will appear.
- When the period of time you are tracking ends, tap the end button to stop the clock.
- The activity that you have just tracked will appear under the Manage Time tab and can be adjust as needed.
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Managing Time in FTM Mobile
The Manage Time feature in FTM Mobile allows the technician to log time for set of user defined activities. This can, but is not limited to:
- Breaks
- Administrative
- Internal Meeting
- Inventory/ Parts Run
- Van Maintenance
Additionally, the time periods that appear under Manage Time can be added to or edited, if you have permission to do so.
When adding time using FTM Mobile, you can only add time periods that have past. For instance, you can add a meeting that occured the previous day, but you cannot add a meeting that has not yet occurred. However, if you logged an administrative meeting as being from 1pm to 3pm, but in actuality, the meeting was from 1pm to 2pm and then you went on break from 2pm to 3pm, you can edit the administrative meeting, to reflect the actual time, then add in your break from 2pm to 3pm.
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Note: Once a technician has logged in for the day, all time is tracked. |
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| title | ⦿ How to Add Time in FTM Mobile: |
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- On the Work Order screen, tap Time Tracking.
- Switch to the Manage Time tab.
- Tap the Add/Edit Times button.
- Tap the Add Time button that appears.
- Select the appropriate time period from the available list, then adjust the time spent on that activity.
- When finished, tap OK.
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Note: If you have not logged in for the day you are adding an activity to, the time you enter for that activity will also become your Sign in Time for that day. |
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| title | ⦿ How to Edit Time in FTM Mobile: |
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- On the Work Order screen, Tap Time Tracking.
- Switch to the Manage Time tab.
- Tap the Add/Edit Times button.
- Select the activity you want to edit
- Adjust the time as needed, then tap OK.
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With the Time Tracking feature of FTM Mobile, companies will be better able to manage their technicians time and better determine when it is more efficient to seek the services of an external provider.
