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Creating a New Work Order

A work order is a ticket that is dispatched to a service provider to perform repair or maintenance services. Generally, a work order details what the issue is, where the issue is, and when to go to a location, as well as the maximum cost allowed. In SC Mobile, you can view, track, and manage work orders to stay informed of their progress.

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Use either Locations or WOs to navigate to creating a work order.
- (From Locations):
  - On the SC Mobile home screen, tap Locations. The list of locations to which you have access appearappears.
  - Search for and tap your desired location.
  - Tap New WO. The Create WO screen appears.
- (From WOs):
  - On the SC Mobile home screen, tap WOs. The Work Orders screen Orders screen appears.
  - Tap New WO. The list of locations to which you have access appears.
  - Tap the desired location. The Create WO screen appears.
Tap the drop-down menus to choose the appropriate Dashboard, Area, Problem Type, Asset Type, and Problem Code where the problem is occurring.
Tap Next.
- If the Check for Duplicates screen appears, this means a work order was already entered for the issue you are currently creating.Tap Tap the Work Order to review the details.
  - (When the issue is a duplicate) Tap the back arrow and then tap Cancel WO. The work order is not created; you are returned to the work order list for that location.
  - (When the issue is NOT a duplicate) Tap Next.
On the Troubleshooting screen, enter the relevant information in the text box. Fully describe the problem so the service provider is as knowledgeable about your request as possible.Tap Tap Next. The Add NoteComment screen appears.
(Where applicable) Tap Add Photo to Attachment to either take a photo or video of the issue or upload a previously captured photo or video.
Note
Review the photo or video you are attaching to the work order. Once the work order is sent, the files can only be removed by a user with administrative rights.
Ensure your name is entered correctly in the first text field. If you see a generic name in the first text fieldhere, delete that information, and enter your full first and last name to let your facilities team know who exactly who entered submitted the work order.
(Optional) Enter a phone number .Tap Next. The Confirmation WO Information screen appearsin the second text field.
Add comments to the work order in the third text field, and tap Next.

Review the details of the service request you are submitting.
(Users with Edit permissions) Use the edit pencil to update the Description, Category, Priority, NTE (Not-to-Exceed) Amount, Scheduled Date, and/or Service Provider as needed.

Info
When selecting a provider, you may notice that some companies appear grayed out. They were flagged as “Do Not Dispatch” in Compliance Manager and thus cannot take on new work orders. Find more information on “Do Not Dispatch” providers.

Tap Confirm/Create WO. The work order is generated and dispatched to the assigned service provider. You will see a notification showing the Tracking # and confirming the service provider to which the email about the request was sent an email of your request.
Tap Close. The work order list will reload. Your new work order will appear in the list, sorted by the scheduled date.

Scanning an Asset Upon Creating a Work Order

When you need to create a work order to repair or replace a broken asset, you can start generating your work order by scanning an asset tag. Learn more about Scanning Assets via SC Mobile.

Scanning an asset tag to create a work order for this asset

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Creating a New Work Order

Scanning an Asset Upon Creating a Work Order