Tracking Uploaded Budgets

You can track how your work orders and proposals relate to the uploaded budget in the following ways: 

1. By clicking the Budget button on the Work Orders List page. 
   
   
   
2. By clicking the Budget button on the Proposals List page.
   
   

3. By viewing Proposal Details or Work Order Details using the ServiceChannel Mobile app.
   
   
   

    Expand the section to learn more about Budget Insights on proposals.

   You will see the general information about the budget you currently viewing: 

   a. The Budget Level section. You can navigate between the calendars and periods to view how the proposal influences your budget at different budget levels. 

   b. Tracking Number. The tracking number of the work order a proposal linked to. 

   c. Tracking Number Budget Value. The value of the budget amount work order that the proposal is attached to. 

   d. The Fiscal Year Name and Fiscal Period at the selected budget level. 

   e. The Fiscal End date shows the end date when the selected budget level becomes inactive. 

   f. The Budget Risk Status shows how the proposal relates to the selected budget period or calendar. It may have one of the following 3 statuses:

   g. The Remaining Budget Amount in the currency you specified for your budget. The amount changes as you change the fiscal period or fiscal calendar the proposal relates to. 

   h. NTE. The Not-to-Exceed amount of the work order linked to a proposal. 

   i. The Amount Types for the selected budget period display the spend types (incurred, forecasted, total budget for a certain period).

   The incurred budget is calculated based on the Completed work orders for a given fiscal period. The fiscal period is determined by the work order completion date. 

   The forecasted budget is calculated: 

   • Based on the average invoice amount for similar work orders in the same Trade and Category as the analyzed work order assigned to the budget over the past 12 months.  
   • If work orders assigned to the budget have Approved proposals, then the Not-to-Exceed amount is used in the calculation instead. 

   The fiscal period is based on the scheduled date of the In-Progress work orders and the completion date of the Completed/Not Invoiced work orders. 

    Expand the section to learn more about Budget Insights on the work order.

   You will see the general information about the budget you currently viewing: 

   a. The Budget Level section. You can navigate between the calendars and periods to view how the work order influences your budget at different budget levels. 

   b. Tracking Number. The tracking number of the work order. 

   c. Tracking Number Budget Value. The value of the work order budget amount the budget is assigned to. 

   d. The Fiscal Year Name and Fiscal Period at the selected budget level. 

   e. The Fiscal End date shows the end date when the selected budget level becomes inactive. 

   f. The Budget Risk Status shows how the work order relates to the selected budget period or calendar. It may have one of the following 3 statuses: 

   • On Track. If a work order NTE amount fits in with your budget and forecasted expenses, you will see this status. 
   • At Risk. Shows that a work order amount may potentially lead you to going beyond the budget, and you should pay attention to it. 
   • Overspend. This status means the work order amount is already beyond your budget for the selected period.  

   g. The Remaining Budget Amount in the currency you specified for your budget. The amount changes as you change the fiscal period or fiscal calendar the proposal relates to.

   h. NTE. The Not-to-Exceed amount of the work order. 

   i. The Amount Types for the selected budget period display the spend types (incurred, forecasted, total budget for a certain period).
   

   The incurred budget is calculated based on the Completed work orders for a given fiscal period. The fiscal period is determined by the work order completion date. 

   The forecasted budget is calculated: 

   • Based on the average invoice amount for similar work orders in the same Trade and Category as the analyzed work order assigned to the budget over the past 12 months.  
   • If work orders assigned to the budget have Approved proposals, then the Not-to-Exceed amount is used in the calculation instead. 

   The fiscal period is based on the scheduled date of the In-Progress work orders and the completion date of the Completed/Not Invoiced work orders. 

4. By viewing the projected and actual budget spending on the Budget Insights Report dashboard in the Analytics module.