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The NTE Optimization Dashboard is designed to help you optimize the not-to-exceed amounts (or NTEs) configured to your trades. It also helps you understand the effectiveness of these NTEs from both an operational and a financial standpoint.

You can download the data and email reports to recipients.

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NTE Optimization Sections

NTE Optimization accounts for all of the relevant trades used to compile the metrics. This report is comprised of 2 parts:

• Headline Metrics that visualize essential statistics to help you analyze your NTEs; and
• NTE Optimization data table that breaks down NTE amounts and percentages by Trade.

Here, you can see data from the past 365 days (by default) or by the criteria set in the all-inclusive filters along the top of the report.

NTE Headline Metrics

The key data in the headline metrics are as follows:

• % of Invoices within 95% of NTE: When analyzing this data, you want this percentage to be as high as possible. Should your invoice amounts be within 95%, you are operating your facilities in a comfortable range with respect to your NTE. 
• % of Invoices where Invoice Amount = NTE: When an invoice amount equals an NTE amount, your facilities operations are within budget but are constrained because there is no room or margin.
• % of WO where NTE increased: You want to keep this metric as low as possible, as an increase in NTEs indicate that your company is not operating within your facilities budget, and thus have to spend more money than originally planned.
• % of WO where NTE changed: The difference between this percentage and the one regarding WO increasing represents the percentage of WOs who actually decrease the NTE. While this percentage as a whole includes WOs who increased the NTE, the difference is a positive percentage in that it signifies that certain WOs staying beneath the NTE and therefore saved your company money in other trades.
• Proposal to Work Order %: Denotes the proposals per WO ratio.

NTE Optimization Table

This report looks at each trade relevant to your facilities operations and looks deeper into various dollar amounts and percent changes in regards to NTE.

The following data is listed in the report, sortable by these column headers:

• Trade: NTEs are configured by Trade. This helps you understand where you may be spending more money, or where you may be over/under your facilities budget.

  Tip
  Click the Trade to drill down into the list of associated work orders.

  
  

• Average Invoice Amount: Represent the average money spent per invoice for all invoiced WOs within a trade
• Original NTE: The original NTE, or maximum your company can spend, given to each trade
• Average NTE: The actual NTE amount (on average) that is calculated amongst all invoiced WOs
• % Time NTE Increase: How many of the total invoiced WOs exceeded the NTE amount per trade
• Inv. Amt. = Current NTE (%): The percentage of invoice amounts that were equal to that of the NTE
• Inv. Amt. within 95% of NTE (%): The percentage of invoices that lie within 95% of your NTE
• # of Work Orders: Total number of WOs completed within a trade