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Under Tab 1 of the User Permissions Report

Under the Location/Dashboard/PM tab of the User Permissions Report dashboard you will find the following reports:

  • Location Access displays each user, whether the user is active or inactive in Service Automation, and the access levels by Location, District, and Region.

  • Dashboard Access displays the dashboard access and corporate access of each user (Power User / Admin User / Super Admin User).NTE Approval Limits
  •  displays NTE limits and currency, NTE limit updates, the user's last login date, and the work order trades the user is permitted to accessBudget/PM/Locations Permissions display each user's access level to Budgets and Planned Maintenance, as well as read access to Locations and Assets.

You can download

these reports onto your local drive for sharing, viewing, and further data manipulation. Tip
titleSorting Your Data
Section
Column
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  • Click the up arrow next to the headers to sort columns from lowest to highest / A - Z / earliest to latest. Click it again to return to the default sorting.
  • Click the down arrow to sort from highest to lowest / Z - A / latest to earliest. Click it again to return to the default sorting.
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the data and email reports to recipients.

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locaccess
Location Access

Report

Table

The Location Access report shows the following fields:

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displays each user, whether the user is active or inactive in Service Automation, and the access levels by Location, District, and Region.

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The following data is listed in the report, sortable by these column headers:

Section


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  • UserID

  • UserName associated with the User ID

  • Email associated with the User ID

    Info
    Active_

    A null (∅) value indicates there is no email associated with the user.


  • Active Disabled shows whether the User ID is marked as an Active account or a Disabled account


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  • Location Permitted shows the list of Location IDs the user has access
  • District Permitted shows the list of Districts the user has access

  • Region Permitted shows the list of Regions the user has access

    Info
The value (empty value) indicates the user has access to

  • Empty values indicate all Locations, Districts,

or

  • and Regions are accessible to the user.



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Dashboard Access

Report

Table

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The Dashboard Access report shows the following fieldsdisplays the dashboard access and corporate access of each user (Power User / Admin User / Super Admin User). 

Info

A null (∅) value indicates no dashboard association or redirect is assigned to the user.

The following data is listed in the report, sortable by these column headers:

ntelimitsNTE Approval Limits Report

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The NTE Approval Limits report shows the following fields
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  • UserID

  • RedirecttoDashboardRedirect to Dashboard indicates whether the user has only Dashboard access

  • DashboardPermissionsDashboard Permissions indicates whether the user is a Dashboard Power User or Administrator

  • Dashboard indicates which configured Dashboard the user has access, whether a Main Dashboard or an Expert Dashboard
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  • PowerUser Power User indicates whether the Power User permission was turned on for the userAdminUser


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  • Admin User indicates whether the Admin User permission was turned on for the user
  • SuperUser

    Super User indicates whether the Super User permission was turned on for the user

Info

The value (empty value) indicates the user does not have that level of permission.

Anchorntelimits
  • Dashboard indicates which configured Dashboard the user has access, whether a Main Dashboard or an Expert Dashboard
  • Region Permitted shows the list of Regions the user has access


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Budget/PM/Locations Permissions Table

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The Budget/PM/Locations Permissions report displays each user's access level to Budgets and Planned Maintenance, as well as read access to Locations and Assets.

The following data is listed in the report, sortable by these column headers:

Section


An (empty value) indicates the user has not logged in.
  • full access to the Planned Maintenance module
  • Pm Read indicates whether the user has Read-Only access to the Planned Maintenance module
    • Column
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    • UserID
      • TradePermitted displays the trade(s) for work orders/invoices/proposals to which
    • Budgets Full Control indicates whether the user has full access to Budgets in the Projects module
    • Pm Full Control indicates whether the user has
      • access.
      Info

      An (empty value) indicates all trades are accessible.

      LastLoginDate shows the last time the user logged into Service Automation. 

    Info


  • When prompted, save the report to your drive.

    • Downloading All Reports Into One File

    You can download all the reports listed in this dashboard.

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    title⦿ How to download all reports
  • On the top-right of the screen, click the gear icon.
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  • Choose the desired format:
    1. Export to PDF saves the current page view as a PDF file. Only the data immediately listed on the page will appear in the PDF export.
    2. Export to XLSX saves all data in a Microsoft Excel XLSX spreadsheet. Each table is saved on a different Excel tab.
    • When prompted, save the report to your drive.
  • NteLimit
  • NteLimitCurrency
  • NteApprovalLimitUpdatedBy shows the UserID that last updated the NTE Limit for the listed user

    • NteApprovalLimitUpdateDate displays the date the UserID listed above updated the NTE Limit for the listed user

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    Tip

    An (empty value) under NteApprovalLimitUpdatedBy indicates that the NTE was never updated after the initial setup. Use the date listed under NteApprovalLimitUpdateDate to check when the NTE was last updated. You may need to make adjustments if the NTE wasn't adjusted in a number of years.

    Anchordownloaduserpermt1downloaduserpermt1Downloading Reports

    You can either download individual reports or download all reports into one file. Your reports will download with the criteria set in the filters on the top of the page.

    Downloading Individual Reports

    When hovering your mouse over the data table, an iconImage Removedappears next to the table name. Click the icon to choose which format to download your report.

    Note

    The section title and the table title may have the same name. The table title is smaller and directly above the table.

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    title⦿ How to download an individual report
  • On the desired table, mouseover the table title. The download iconImage Removedappears.
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  • Click the icon, and then select Download As...

    • Choose the desired format (PDF, Microsoft Excel XLSX, CSV-formatted, or CSV-raw data).

    Tip

    When downloading tables to PDF, PDF (Landscape) is the recommended option.

    • Pm Create indicates whether the user can create maintenance schedules in the Planned Maintenance module
    • Locations Read indicates whether the user has Read-Only access to the Locations module
    • Equipment Read indicates whether the user has Read-Only access to the Assets module



    Info

    A null (∅) value indicates the user does not have access.


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